Accounts Officer

Accounts Officer

Shugulika Recruitment

Date Listed: May 6, 2013
Email Address: Click to Email
Phone: +255 22 266 7941
Area: Dar Es Salaam
Application Deadline: May 17, 2013


Position Description:

JOB DESCRIPTION :	To Manage company finance in line with Corporate Finance Objective, policy and guidelines. To provide active support in development of PLI, IT and Admin functions.
SUPERVISION	Direct supervision of All personnel in Finance Department including Accounts Assistants; Tally Clerks and Company Clerks.
Supervision includes direction, on-the-job training, monitoring performance, appraisal and performance assessment

 
 
 

DIRECT RESPONSIBILITIES
COSTING
Costing systems	In cooperation with the Company Finance Function, set up, implement, maintain and improve the costing systems and in line with the specific contract requirements. Accounting codes: Ensure costs incurred are correctly allocated to Company Standard Accounting codes and Cost centers. Cost centers: Design and seek approval for contract specific cost codes, Implement cost center reporting within the Accounting System. Cost centers: Design and seek approval for contract specific PED cost centers by machine/Equipments; ensure all PED costs are allocated to individual machines/Equipments. Enable reporting of costs by machine/Equipment.
REPORTING
Coordination	Meet Financial Controller in a weekly basis to discuss company financial performance, identify and understand results by profit center. Recommend action to enhance financial and operational performance.
Monitor expenditure	Monitors expenditure against limits, budgets, forecast, approvals
Daily costing	Prepare daily ‘live’ costing, analyze and explain variances against budget and forecast
Weekly costing
Monthly Financial Reporting	Compile a monthly financial report, highlighting profit center performance and performance against budget, forecast Variances and risks to be highlighted, explained, reported and understood by Chief Executive Officer and Financial Controller
Expenditure approval	Ensure appropriate pre-approval is obtained for expenditure in line with Company policy. Question unbudgeted / over-budget expenditure. Ensure CAPEX, property lease, external hire is referred for pre-approval.
Asset Register Monthly Update	Update the asset register monthly regarding hours worked by each machine, machine movements.
Reserve Account Controls	Responsible for the updating PED Component, Undercarriage and Tyre Reserve accounts. Check approvals, costing to machine/Equipments Prepare a monthly reconciliation and submit as part of the monthly financial report.
Company Monthly Cash Flow forecast	Prepare monthly Company cash flow forecasts
Contract Financial Forecasts	Prepare quarterly and annual financial forecasts in cooperation with Operations Management; submit to Financial Controller and Div

 
 

DIRECT RESPONSIBILITIES
COSTING
Costing systems	In cooperation with the Company Finance Function, set up, implement, maintain and improve the costing systems and in line with the specific contract requirements. Accounting codes: Ensure costs incurred are correctly allocated to Company Standard Accounting codes and Cost centers. Cost centers: Design and seek approval for contract specific cost codes, Implement cost center reporting within the Accounting System. Cost centers: Design and seek approval for contract specific PED cost centers by machine/Equipments; ensure all PED costs are allocated to individual machines/Equipments. Enable reporting of costs by machine/Equipment.
REPORTING
Coordination	Meet Financial Controller in a weekly basis to discuss company financial performance, identify and understand results by profit center. Recommend action to enhance financial and operational performance.
Monitor expenditure	Monitors expenditure against limits, budgets, forecast, approvals
Daily costing	Prepare daily ‘live’ costing, analyze and explain variances against budget and forecast
Weekly costing
Monthly Financial Reporting	Compile a monthly financial report, highlighting profit center performance and performance against budget, forecast Variances and risks to be highlighted, explained, reported and understood by Chief Executive Officer and Financial Controller
Expenditure approval	Ensure appropriate pre-approval is obtained for expenditure in line with Company policy. Question unbudgeted / over-budget expenditure. Ensure CAPEX, property lease, external hire is referred for pre-approval.
Asset Register Monthly Update	Update the asset register monthly regarding hours worked by each machine, machine movements.
Reserve Account Controls	Responsible for the updating PED Component, Undercarriage and Tyre Reserve accounts. Check approvals, costing to machine/Equipments Prepare a monthly reconciliation and submit as part of the monthly financial report.
Company Monthly Cash Flow forecast	Prepare monthly Company cash flow forecasts
Contract Financial Forecasts	Prepare quarterly and annual financial forecasts in cooperation with Operations Management; submit to Financial Controller and Div

 

KEY PERFORMANCE INDICATORS	Costing Systems Forecasts Operations and PED Monthly Financial Reporting; analysis of Actuals vs Budgets PED Reserve Accounts Control and Monthly Recons Balance Sheet accounts reconciliation
ATTRIBUTES	Degree (BCom or equivalent) or equivalent experience
Formal accounting training (CPA(T) or equivalent) or equivalent through experience
Key member of Company Management Team
Professional, responsible, reliable, analytical, incisive
Capability to lead, direct, train, mentor and counsel sub-ordinates